Publication fees



  • Introduction
  • Article Processing Charges
  • Article Submission Charges
  • Text changes after layout
  • Invoicing (if applicable)
  • Subsidy opportunities
  • Funding body agreements
  • Waiver of APC & ASC
  • Publication bursary
  • Publication fee policy


All our readers and authors enjoy the benefits of free open access. We believe that open access of the journal promotes accessibility and uptake worldwide, serving the best interests of the professional and scientific community and the public at large. Since no fees are charged for access, AOSIS offsets the publication expenses – including those of peer review management, journal production and online hosting and archiving – by charging Article Processing Charges (APC), also known as page fees, to authors, institutions or funders for each article published.



Article Processing Charges

The Article Processing Charges (APC) for this journal is ZAR1550.00 (excl. VAT) per A4 output page in PDF format. The average length of an article in this journal is 7 pages. This APC is valid for the current calendar year and may be changed at any time at the sole discretion of the publisher. The submitting author is responsible for payment of the APC and must confirm, at the time of submission, that s/he will organise payment of the APC, should the article be accepted for publication. This responsibility may not be delegated to any third party unless agreed to by the publisher. Should the author be unable to pay the APC and meet the following requirements:

  1. the article is of scientific value and fits the mandate of the Southern African Journal of HIV Medicine;
  2. the author does not work for a university/institution receiving fees for publication;
  3. the author does not have a grant that can be used for the publishing fees;
  4. the author lives in a Low-to-Middle-Income Country.

Then the author could be eligible for support from the Southern African HIV Clinicians Society. Review the minimum entry criteria under Publication bursary before applying.



Article Submission Charges

Article Submission Charges (ASC) does not apply.



Text changes after layout

Authors will be given the opportunity to revise and approve the text of the accepted manuscript in the final phase of copy-editing. After author approval the manuscript will go to design layout. The author will be asked to proofread the final galleys before going to publishing. Proofreading is intended to correct typesetting mistakes and not to introduce new changes to the text; such changes will require new layout of the pages. If new changes are introduced at this final proofreading stage, the publisher will charge Galley Change Fees (GCF) to the author, based on the cost incurred to make such changes. The GCF per hour is R450.00 [excluding VAT].


Invoicing (if applicable)

The final APC is based on the finally approved manuscript word count, and no changes will be made after invoicing. Only one invoice shall be issued per article (no splitting of invoices) in order to expedite publication and keep costs to a minimum. All amounts are due within 7 days from invoicing. Payment can be made by Credit Card and Electronic Funds Transfer (EFT). The article will only be published once full payment has been received. If payment is done by EFT from a non-South African bank account, the author will be responsible for any bank transfer charges at the time of the transaction. Learn how to make a payment.



Subsidy opportunities

APC fees for Open Access journals have become an increasingly accepted method to defray the costs for publication and, fortunately, most institutions have developed mechanisms and funding sources to cover publication costs in high-quality open access journals. Authors are encouraged to contact their institution, department or funder for more details regarding possible APC subsidy opportunities earmarked for open access publications. As your department benefits directly and/or indirectly from publication of the article, where there is an absence of extramural funding we are confident that your department will be eager to carry the costs of the APC fee.



Funding body agreements

AOSIS complies with the requirements of funding bodies such as the Wellcome Trust and the National Research Foundation, to help authors comply with their open access terms.



Waiver of APC & ASC

This journal does not offer waivers or discounts. We request that you evaluate your potential to obtain funding for the Article Processing Fee before submission, not after acceptance.



Publication bursary

An author could be eligible for support from the Southern African HIV Clinicians Society that has manuscripts that meet the Southern African Journal of HIV Medicine's mandate. We advise authors to consider and review the minimum entry criteria are below before applying (please note that failure to satisfy all the requirements will lead to your application not being considered):

  • You must be a South African citizen or a permanent resident in South Africa.
  • You must be a Southern African Country citizen or permanent resident.
  • You must demonstrate financial need.
  • You must be able to cover the costs of any revisions required and/or professional editing fees.


Preference will be given to authors who:

  • Fulfilled all the other publishing criteria and uploaded the following documents (a) authorship, disclosure statements, copyright, and license agreement form; (b) ethics approval; and (c) data set where relevant.
  • From Africa before other regions of the world.


How to apply for the publication bursary

Authors who meet the above minimum criteria can apply by submitting clear copies of the following supporting documentation (the submission of these documents is compulsory – if any items are missing, your application may be disqualified):

  • ID document, if a South African citizen/other Southern African country citizenship document.
  • Passport with permanent residency, if a permanent resident in South Africa or other Southern African/African countries.
  • Fully completed authorship, disclosure statements, copyright, and license agreement form.
  • Fully completed author documents (e.g. ethics approval; data sets etc.).
  • Contact details of two (2) contactable references.
  • Motivational letter to support your application and prove your financial need.

Note: there is no application form to be completed to apply for this bursary – authors need only submit the above documents to apply. Submit your application on the Contact Us web form.



Publication fee policy

The journal adheres to our publication fee policy, which includes our reimbursement policy.